Simplified QuickBooks Accounting for Shopify & Amazon Sellers
Monthly QuickBooks Bookkeeping
QuickBooks Bookkeeping Built for Amazon FBA and Shopify Sellers — Delivered Every Month, On Time.
Running an Amazon FBA store or Shopify business means your finances are more complex than a typical small business — marketplace fees, payout reconciliations, COGS tracking, multi-state sales tax. Most bookkeepers don't understand e-commerce.
We do.
Thelonex provides monthly QuickBooks Online bookkeeping built specifically for online sellers in the United States and Canada. Every month, we reconcile your Amazon Seller Central and Shopify payouts, categorize your expenses, calculate your COGS, and deliver a clean P&L and balance sheet — ready for your accountant or tax preparer.
No surprises. No chasing receipts. Just accurate books delivered by the 5th of every month.
What We Handle Every Month
Every month, our team works through your complete transaction history across Amazon Seller Central, Shopify, and all connected payment processors — categorizing, reconciling, and reporting in QuickBooks Online so you always know exactly where your business stands.
Transaction Categorization & Payout Reconciliation
This is where most general bookkeepers get it wrong. Amazon and Shopify don't pay you clean revenue — they pay you a net settlement after deducting fees, refunds, chargebacks, and reimbursements. We use A2X to map every settlement correctly into QuickBooks so your income, fees, and COGS are recorded accurately — not as one mystery deposit.
Monthly Bookkeeping
Every transaction across your Amazon FBA account, Shopify store, bank accounts, and credit cards is recorded, categorized, and reconciled in QuickBooks Online. Your P&L and Balance Sheet are delivered by the 5th working day of every month — without you chasing us.
Financial Reporting
Every month you receive a clean Profit & Loss statement, Balance Sheet, and cash flow summary in QuickBooks Online — formatted for your CPA, your bank, or your own business decisions. Quarterly and annual packages included at no extra charge.
Chart of Accounts
We configure and maintain a QuickBooks chart of accounts built specifically for e-commerce — with separate accounts for Amazon revenue, Shopify revenue, FBA fees, COGS by channel, inventory assets, and Canadian GST/HST input tax credits. This structure means your reports actually reflect how your business works, not how a generic small business works.
Accounts Payable & Vendor Tracking
We track your supplier invoices, vendor payments, and accounts payable in QuickBooks — so you always know what you owe, when it's due, and how it affects your cash flow. For sellers with contractors or freelancers, we track 1099 (US) and T4A (Canada) obligations as part of your monthly bookkeeping.
Tax Preparation & CPA-Ready Documentation
We don't file your taxes — but we make sure your books are completely ready when your CPA or tax preparer needs them. Every year-end package we deliver is organized, reconciled, and annotated so your accountant can file accurately and efficiently — saving you hours and accounting fees. 1- Monthly/quarterly US sales tax liability reports by state 2- Canadian GST/HST tracking and filing summaries 3- Year-end P&L, Balance Sheet, and cash flow package 4- CPA-ready documentation — US and Canadian entities 5- 1099 contractor tracking (US) 6- T4/T4A contractor tracking (Canada)
1:1 Bookkeeping Support
Get dedicated support from an experienced team of eCommerce accounting and bookkeeping experts whenever you need it.
How It Works — From Onboarding to Month-End
Initial Consultation & Onboarding: We review your current QuickBooks setup (or confirm you need one), assess your transaction volume, and map your Amazon and Shopify channels. Onboarding typically takes 2–3 business days.
- Initial Consultation & Onboarding: We discuss your business needs and gather necessary financial data.
- Data Gathering & Integration Setup: Connect your ecommerce platforms (Shopify, Amazon) and accounting software (QuickBooks, A2X) for seamless data flow.
- Monthly Bookkeeping & Reconciliations: We record transactions, reconcile bank and sales accounts, and track expenses.
- Monthly Financial Reporting: Receive detailed Profit & Loss statements, Balance Sheets, and customized dashboards.
- Ongoing Support & Adjustments: Continuous monitoring, answering your questions, and adapting to your business changes.
- This workflow is designed to keep your books accurate, up-to-date, and ready for tax season or investor review.
Service Packages
Essentials
$199 Monthly/ Fix Price
For startups and small sellers
What's Included
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Monthly bookkeeping -
Account reconciliations
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Basic financial statements (P&L + Balance Sheet)
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Quarterly compliance review
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Up to 150 transactions/month
Get Started Free
Growth
$399 Monthly/ Fix Price
For scaling e-commerce stores
What's Included
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Everything in Essential
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Inventory reconciliation
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Sales tax filing — up to 5 states
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Cash flow insights
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Up to 500 transactions/month
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Email + scheduled calls
Get Started Free
Enterprise
$699 Monthly/ Fix Price
For established sellers
What's Included
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Everything in Growth
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AP/AR management
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Custom management reports
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Monthly compliance review
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Cash flow forecasting
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Up to 750 transactions/month
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Multi-currency support
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Dedicated account manager
Get Started Free
Why Sellers Choose Thelonex for Bookkeeping
What Makes Our Bookkeeping Different From Every Other Option
| Bench / General Bookkeeper | Thelonex | |
|---|---|---|
| Amazon payout mapping | ❌ Single deposit recorded | ✅ A2X-mapped by fees, COGS, refunds |
| COGS tracking | ❌ Estimated or ignored | ✅ Per-SKU, reconciled monthly |
| Shopify reconciliation | ❌ Basic bank matching | ✅ Full settlement reconciliation |
| Canadian GST/HST | ❌ Usually not handled | ✅ Fully managed with CRA filing |
| QuickBooks setup | ❌ Generic small business | ✅ E-commerce chart of accounts |
| Dedicated bookkeeper | ❌ Shared team / ticket queue | ✅ One person, knows your store |
| Month-end deadline | ❌ No guarantee | ✅ Delivered by the 5th, guaranteed |
| Pricing | $500–$900/month average | ✅ From $199/month |
🏆 QuickBooks Online ProAdvisor Certified
- Our team holds active QuickBooks Online ProAdvisor certification — the standard required for professional QBO bookkeeping for US and Canadian businesses.
🔗 A2X Integration Specialists
We are trained A2X users — the tool that correctly maps Amazon and Shopify settlements into QuickBooks. Without A2X, your payout records in QBO are almost certainly wrong.
🇺🇸🇨🇦 Built for North American E-Commerce
Every bookkeeping process we run is built to US GAAP standards with full support for Canadian GST/HST, multi-currency, and CRA-compliant reporting.
📅 The 5th Guarantee
Your monthly P&L, Balance Sheet, and reconciliation report are delivered by the 5th working day of every month. No exceptions. No chasing.
What Our Clients Say About Thelonex
What Amazon and Shopify Sellers Say About Working With Thelonex
"I'd been avoiding my books for months because my inventory records were a complete mess in Shopify. Thelonex cleaned up 8 months of backlog in under a week and set everything up properly in QuickBooks. Night and day difference.
Marianne - Echoblu
Shopify Store Owner"Thanks to THELONEX, we went from reactive budgeting to real-time decision-making. Their insight helped us reduce costs and scale with confidence."
Terry Kane - Guild Design Gallery
Shopify Store Owner 🇨🇦Awesome work. Very professional and accommodating — worked around my ever-changing schedule. Great understanding of the process and exactly what I needed. Very patient even when I wasn't always prompt responding. Would not hesitate to work with Thelonex again.
David - Beyondepic
Amazon FBA Seller 🇨🇦"Thelonex transformed our messy financials into a streamlined system we can trust. Their team feels like an extension of our business."
Robert Cervantes
Amazon & Shopify Seller 🇺🇸Frequently Asked Questions
Got questions? We’ve got answers.
Yes. We provide full bookkeeping services for e-commerce sellers in Canada, including GST/HST tracking, provincial tax compliance, and QuickBooks Online setup for Canadian entities. Our team is familiar with both US GAAP and Canadian accounting standards for small businesses.
Absolutely, we tailor financial reports and dashboards to meet your specific business needs.
We provide monthly bookkeeping updates to ensure your financial data is always current and accurate.
We specialize in Shopify and Amazon, with seamless integration to QuickBooks and other accounting tools.
Yes. We manage multi-currency bookkeeping in QuickBooks Online, reconciling USD and CAD transactions separately and ensuring your financials accurately reflect your true profit in your home currency.
Yes, our bookkeeping services include sales tax tracking and reconciliation to keep you compliant with tax regulations.
We use industry-standard security protocols to protect your sensitive information at all times.
Our team is available for ongoing support and can assist with additional financial advisory services as needed.
A2X is a third-party application that automatically maps your Amazon and Shopify settlement data into QuickBooks Online — breaking down each payout into revenue, fees, refunds, and COGS. Without A2X, Amazon payments appear in QuickBooks as a single bank deposit with no breakdown, which makes your books essentially useless for understanding true profit. We include A2X setup and configuration in all our bookkeeping plans.
During onboarding, we assess your current QuickBooks setup and reconcile any gaps before your first month-end report. If you're behind by 1–3 months, we typically clean this up as part of onboarding at no extra charge. For larger backlogs, we recommend our Catch-Up Services, which are priced separately based on the number of months and transaction volume.
Explore common queries about working with Thelonex. Still unsure?
Contact us
— we’re happy to help.
Ready to Have Clean, Accurate Books Delivered Every Month — Without the Stress?
Whether you're starting fresh, switching from a bookkeeper who doesn't understand e-commerce, or cleaning up years of messy QuickBooks data — Thelonex handles everything. One fixed monthly price, one dedicated bookkeeper, delivered on time every month.