Simplified QuickBooks Accounting for Shopify & Amazon Sellers

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QuickBooks Setup

Is Your QuickBooks Set Up for E-Commerce — or Just Set Up?

Is your chart of accounts showing one "Sales" account for everything — with no split between Amazon fees, FBA costs, refunds, and actual revenue?
Does your Shopify income look right in QBO but your profit numbers never make sense?
Are Amazon payouts showing up as a lump-sum deposit instead of broken down by fees, COGS, and revenue?
Is your QuickBooks set up for a regular small business — not an e-commerce seller?

Why QuickBooks Online (QBO)?

QuickBooks Online is the gold standard for e-commerce bookkeeping — and our team is QuickBooks Online ProAdvisor certified. QBO handles both US and Canadian business entities, supports multi-currency (USD + CAD), and integrates directly with A2X — the tool that correctly maps your Amazon and Shopify settlement data into QuickBooks.
Why does A2X matter? Without it, every Amazon payout appears in QuickBooks as a single bank deposit. Your revenue, fees, refunds, and COGS are all blended together and unreadable. With A2X properly configured, each settlement is broken down automatically — giving you accurate gross profit, correct COGS, and financial statements your CPA can actually use.
When QBO + A2X are set up correctly together, you have a real-time view of your profit, cash flow, and tax obligations — across every sales channel, in every currency, for every jurisdiction you operate in.

Book 15-Min Setup Call

QuickBooks Online Setup Done Right — For Amazon FBA and Shopify Sellers in the US and Canada

Most e-commerce sellers have QuickBooks set up wrong — chart of accounts built for a retail store, Amazon payouts dumped in as single deposits, and A2X either missing or misconfigured. We fix that from the ground up.

Thelonex configures QuickBooks Online specifically for Amazon FBA and Shopify sellers in the US and Canada — with the right chart of accounts, A2X integration, sales tax settings, and bank connections — so your books are accurate from day one, not month six.

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Our e-commerce chart of accounts includes:

✅ Revenue accounts by sales channel (Amazon, Shopify, other)
✅ Proper COGS structure by product category
✅ Marketplace fee tracking (FBA fees, referral fees, Shopify payments)
✅ Inventory asset accounts
✅ Canadian GST/HST input tax credit accounts (for Canadian entities)
✅ Sales tax payable accounts by state (US) and province (Canada)
✅ Returns, refunds, and chargeback accounts by channel

Unlike a generic small business chart of accounts, ours is structured specifically around how Amazon and Shopify businesses earn and spend money. Here's what we configure:

QuickBooks Account Setup

We create your QuickBooks Online company file from scratch — or migrate and restructure your existing one. We configure company settings, fiscal year, currency, tax settings, and user permissions so everything is correct before a single transaction is entered.

Platform Integration

We connect your Amazon Seller Central and Shopify store to QuickBooks Online via A2X — setting up automated settlement imports so every payout is correctly broken down into revenue, fees, refunds, and COGS the moment it hits your bank account. No more manual imports. No more mystery deposits.

Chart of Accounts Customization

We build a chart of accounts tailored to your exact business model — separating Amazon and Shopify revenue, tracking FBA and referral fees separately, creating COGS accounts by product category, and setting up inventory asset tracking. For Canadian sellers, we add GST/HST input tax credit and PST accounts.

Bank and Payment Processor Linking

We connect all your bank accounts, credit cards, PayPal, Stripe, and other payment gateways to QBO for automated daily transaction feeds. We set up bank rules to auto-categorize recurring transactions — reducing manual bookkeeping time every month.

Tax Settings Configuration

Configure US sales tax tracking by state (post-Wayfair nexus rules) and Canadian GST/HST/PST settings within QuickBooks Online — so you're collecting and reporting the right amounts from day one.

User Training & Support

We don't just hand over a configured QBO account and disappear. We walk you through your new setup with a recorded training video (Starter) or two live 60-minute sessions (Growth) — covering your dashboard, how to read your reports, and what to do each month to keep your books accurate.

Our 6-Step QuickBooks Setup Process
  • Initial Consultation: A 30-minute call where we review your current QBO situation (or confirm you need to start fresh), map your Amazon and Shopify channels, assess your transaction volume, and determine which setup package is right for your business. You'll receive a written setup plan before we start.
  • Account Creation & Configuration: We create or restructure your QuickBooks Online company file — setting up your fiscal year, currency (USD and/or CAD), user access, and all core company settings correctly. If you have an existing QBO account, we audit it first and correct any structural errors before proceeding.
  • Integration Setup: We connect your Amazon Seller Central and Shopify store via A2X — configuring mapping rules so every settlement is automatically broken down into the correct QBO accounts. We also connect all bank feeds, credit cards, PayPal, and Stripe for automated daily imports.
  • Chart of Accounts Design: We build your complete e-commerce chart of accounts — revenue by channel, COGS by category, fee accounts, inventory assets, sales tax payable, and (for Canadian entities) GST/HST and PST accounts. Every account is labelled clearly so you — and your CPA — always know where everything is.
  • Tax & Compliance Setup: We configure US sales tax tracking by state (using post-Wayfair nexus rules) and Canadian GST/HST/PST settings in QBO. For sellers in multiple jurisdictions, we set up the correct tax codes and reporting so you're collecting the right amounts from day one.
  • Training & Handover: We deliver a complete recorded walkthrough of your new QBO setup (Starter) or two live 60-minute training sessions (Growth) — covering your dashboard, monthly reporting workflow, and how to use your books for business decisions. You'll also receive a written setup summary documenting everything we configured.
Service Packages
Starter

$300 /One Time

For new Amazon or Shopify sellers starting fresh with QuickBooks Online

What's Included

  • Check icon QBO account creation & company file setup
  • Check icon E-commerce chart of accounts (revenue, COGS, fees, inventory)
  • Check icon Bank & credit card feed connections (up to 2 accounts)
  • Check icon Single sales channel integration — Amazon or Shopify
  • Check icon Basic A2X connection and mapping
  • Check icon QBO dashboard walkthrough (1 recorded training video)
  • Check icon 30-day email support
Arrow icon Book 15-Min Setup Call Arrow icon
Growth

$600 /One Time

For multi-channel sellers or those migrating from a broken QBO setup

What's Included

  • Check icon Everything in Starter, plus:
  • Check icon Multi-channel integration — Amazon + Shopify + PayPal/Stripe
  • Check icon Full A2X setup with custom settlement mapping
  • Check icon Sales tax configuration (US states + Canadian GST/HST)
  • Check icon Custom chart of accounts for Canadian entities (if applicable)
  • Check icon Custom reporting templates (profitability, margins, channel fees)
  • Check icon 2 live training sessions (60 minutes each)
  • Check icon 60-day email support
Arrow icon Book 15-Min Setup Call Arrow icon

Why Choose Thelonex for Your QBO Setup

Not All QuickBooks Setups Are Equal — Here’s What Makes Ours Different

 DIY / Generic AccountantThelonex
E-commerce chart of accounts❌ Generic small business✅ Amazon + Shopify specific
A2X integration❌ Not included / not known✅ Fully configured + mapped
Amazon payout mapping❌ Single deposit✅ Revenue, fees, COGS broken out
Canadian GST/HST setup❌ Rarely covered✅ CRA-compliant from day one
Multi-currency (USD + CAD)❌ Manual workarounds✅ Native QBO multi-currency
Sales tax by state/province❌ One-size setup✅ Post-Wayfair + Canadian provinces
Training included❌ You figure it out✅ Recorded + live sessions
Setup timelineWeeks / unknown✅ 2–4 business days
Price$500–$1,500+ typical✅ From $300 one-time

🏆 QuickBooks Online ProAdvisor Certified

Our team holds active QuickBooks Online ProAdvisor certification — Intuit's official credential for QBO experts. This isn't self-taught — it's verified.

🔗 A2X Integration Specialists

We've completed A2X setups for Amazon FBA and Shopify sellers across the US and Canada. We know exactly how to map each settlement type so your QBO books are accurate from the first month.

⚡ 2–4 Business Day Turnaround

Most QBO setups are completed within 2–4 business days of onboarding. You'll have a fully configured, integrated system — not a half-finished setup that takes weeks.

🔒 You Stay in Control

We use accountant-level QBO access — never admin credentials. You retain full ownership of your QuickBooks file at all times, and our access can be revoked instantly.

Frequently Asked Questions

Got questions? We’ve got answers.

1. Do you set up QuickBooks for Canadian e-commerce sellers?

Yes. We configure QuickBooks Online for Canadian entities including GST/HST and PST tax settings, CAD currency setup, and Canadian chart of accounts. If you sell in both the US and Canada, we can set up multi-currency to handle both USD and CAD transactions accurately.

Explore common queries about working with Thelonex. Still unsure?
Contact us — we’re happy to help.

Your QuickBooks Should Show You Exactly What Your Business Is Making — Not Just What Went Through Your Bank Account.

A correctly configured QBO + A2X setup is the foundation every Amazon FBA and Shopify seller needs. Without it, your books are guesswork. With it, you have accurate profit, correct COGS, real-time tax visibility, and financials your CPA can actually use. We set it up right — once — so you never have to rebuild it.

Book My Free 15-Min Setup Call →