QuickBooks Bookkeeping for Amazon FBA & Shopify | Thelonex
Amazon FBA Bookkeeping
Bookkeeping Built for Amazon FBA Sellers
Stop guessing your real profit from a settlement report you can’t fully read.
Amazon settlement reports combine sales, FBA fees, referral fees, storage costs, refunds, and reimbursements into one deposit every two weeks. Most sellers — and most general bookkeepers — record that deposit as a single “sales” line. Here’s what that actually costs you, and how we fix it:
| What Sellers Struggle With | How Thelonex Solves It It |
|---|---|
| I don't actually know if I'm profitable — Amazon just deposits a number every two weeks. | We break every settlement into sales, fees, refunds, and reimbursements, so your P&L shows true profit by product. |
| I didn't realize storing inventory in FBA warehouses creates sales tax obligations in other states. | We track which states your FBA inventory touches and flag new nexus obligations before they become a compliance problem. |
| I'm months behind and dreading tax season. | Our catch-up process reconstructs your books month-by-month, typically within 1–3 weeks depending on backlog size. |
| My current bookkeeper doesn't understand Seller Central or FBA fees. | We work exclusively with e-commerce sellers, so every hour goes toward your actual data — not learning your business from scratch. |
| I don't have time to reconcile settlement reports manually every month. | We connect A2X to QuickBooks so data flows in automatically, and you get a finished P&L by the 5th working day. |
| Generalist Bookkeeper | Thelonex |
|---|---|
| ✗Reads your Amazon settlement deposit as one lump "sales" line | ✓Breaks down every fee, refund, and reimbursement inside each settlement |
| ✗No visibility into creeping FBA fees until it's a problem | ✓Monthly FBA fee summary so cost increases get flagged early |
| ✗Manual, after-the-fact sales tax guesswork | ✓Ongoing nexus tracking across every state your FBA inventory touches |
| ✗Delivery timing is inconsistent month to month | ✓P&L, Balance Sheet, and cash flow delivered by the 5th working day, every month |
| ✗Learns your business from scratch | ✓Works exclusively with e-commerce sellers — no ramp-up time |
PRICING
Simple pricing based on your order volume — not a maze of expense-tier calculations.
Every plan includes QuickBooks Online management, A2X setup, and monthly delivery by the 5th working day.
- ✓ Monthly settlement reconciliation
- ✓ P&L and Balance Sheet
- ✓ Sales tax monitoring — 1 state or province
- ✓ Quarterly compliance review
- ✓ Everything in Essentials
- ✓ Multi-state sales tax nexus tracking
- ✓ Sales tax filing — up to 5 states
- ✓ Inventory & COGS by SKU
- ✓ Email + scheduled calls
- ✓ Everything in Growth
- ✓ Sales tax — up to 20 states
- ✓ Dedicated senior bookkeeper
- ✓ Cash flow forecasting
- ✓ Multi-currency support
- ✓ Everything in Enterprise
- ✓ Multi-marketplace consolidation
- ✓ Priority support & reporting cadence
Ready To Transform Your Financial Operations?
Not sure which plan fits? Every engagement starts with a free 30-minute assessment where we review your Seller Central account and give you a fixed-price recommendation on the call.
Frequently Asked Questions
Got questions? We’ve got answers.
Amazon settlement reports bundle sales, FBA fees, referral fees, refunds, and reimbursements into a single payout every two weeks. Recording that payout as plain "sales" misstates your revenue and expenses. FBA bookkeeping breaks each settlement into its correct categories so your P&L reflects real profit per product.
Yes. Storing inventory in Amazon's FBA warehouses can create sales tax nexus in every state where your stock physically sits, regardless of where your business is registered. We track which states your inventory touches and flag new nexus obligations as they come up.
We use QuickBooks Online paired with A2X to pull Seller Central settlement data automatically, so fees, refunds, and reimbursements are categorized without manual data entry.
Most catch-up projects take 1–3 weeks, depending on how many months are outstanding and how clean your existing records are. We'll give you a specific timeline after reviewing your Seller Central and bank data during the free consultation.
We work with FBA sellers across a range of revenue levels, from early-stage stores to established multi-SKU brands. Pricing is based on transaction volume and complexity rather than a flat rate, so it scales with your business.
Explore common queries about working with Thelonex. Still unsure?
Contact us
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