QuickBooks Bookkeeping for Amazon FBA & Shopify | Thelonex
Shopify Bookkeeping
Bookkeeping Built for Shopify Brands
Stop reconciling payouts by hand across gateways you don’t have time to untangle.
A single Shopify payout can combine sales, discounts, shipping income, several tax rates, refunds, and multiple payment gateways — Shopify Payments, PayPal, Shop Pay installments, gift cards — into one deposit. Here’s what that actually costs you, and how we fix it:
| What Sellers Struggle With | How Thelonex Solves It It |
|---|---|
| My books never reconcile to what Shopify actually paid out. | We configure A2X account mapping correctly from the start and check it against your Shopify Finance Summary every month, so your books match your bank deposits.. |
| I don't know how to handle Shop Pay installments and gift cards in my books. | We account for these separately and correctly, so they don't distort your revenue or create balance sheet errors — a common failure point in DIY A2X setups. |
| I sell on Shopify and Amazon and my books are a mess trying to combine them. | We consolidate multi-channel sales into one clean set of books, so you get a single accurate view of overall performance instead of two disconnected pictures. |
| I don't know my real margin after fees, discounts, and shipping. | We track COGS and reconcile every gateway and fee type, so your P&L reflects true product-level profit, not just top-line revenue.. |
| Bookkeeping eats a day every month I don't have. | You receive a finished P&L, Balance Sheet, cash flow summary, and sales tax report by the 5th working day — no manual reconciliation on your end.. |
| Generalist Bookkeeper | Thelonex |
|---|---|
| ✗Reads your Amazon settlement deposit as one lump "sales" line | ✓Breaks down every fee, refund, and reimbursement inside each settlement |
| ✗No visibility into creeping FBA fees until it's a problem | ✓Monthly FBA fee summary so cost increases get flagged early |
| ✗Manual, after-the-fact sales tax guesswork | ✓Ongoing nexus tracking across every state your FBA inventory touches |
| ✗Delivery timing is inconsistent month to month | ✓P&L, Balance Sheet, and cash flow delivered by the 5th working day, every month |
| ✗Learns your business from scratch | ✓Works exclusively with e-commerce sellers — no ramp-up time |
PRICING
Simple pricing based on your order volume — not a maze of expense-tier calculations.
Every plan includes QuickBooks Online management, A2X setup and mapping, and monthly delivery by the 5th working day.
- ✓ Monthly settlement reconciliation
- ✓ P&L and Balance Sheet
- ✓ Sales tax monitoring — 1 state or province
- ✓ Quarterly compliance review
- ✓ Everything in Essentials
- ✓ Multi-state sales tax nexus tracking
- ✓ Sales tax filing — up to 5 states
- ✓ Inventory & COGS by SKU
- ✓ Email + scheduled calls
- ✓ Everything in Growth
- ✓ Sales tax — up to 20 states
- ✓ Dedicated senior bookkeeper
- ✓ Cash flow forecasting
- ✓ Multi-currency support
- ✓ Everything in Enterprise
- ✓ Multi-marketplace consolidation
- ✓ Priority support & reporting cadence
Stop Untangling Payouts by Hand — Book Your Free Assessment
Not sure which plan fits? Every engagement starts with a free 30-minute assessment where we review your Shopify setup and give you a fixed-price recommendation on the call.
Frequently Asked Questions
Got questions? We’ve got answers.
A single Shopify payout can combine sales, discounts, shipping income, multiple tax rates, refunds, and several payment gateways in one deposit. Recording that deposit as one lump "sales" entry is inaccurate and makes your P&L unreliable.
Yes. We configure A2X to pull your Shopify payout data directly into QuickBooks Online, with account mapping set up correctly from the start so your books reconcile cleanly against your Shopify Finance Summary each month.
Yes. Yes. These are two of the most common sources of Shopify reconciliation errors when set up incorrectly. We account for them properly so they don't distort your revenue or create balance sheet discrepancies.
Yes. We work with multi-channel sellers and consolidate Shopify and Amazon bookkeeping into one clean set of books, so you get a single accurate view of your overall business performance.
Pricing depends on your monthly transaction volume and complexity (number of gateways, sales tax states, catch-up work needed). We'll give you an exact quote after a free consultation reviewing your store.
Explore common queries about working with Thelonex. Still unsure?
Contact us
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